Safeguarding Policy


Safeguarding Policy –The Royal Forest of Dean orchestra -overview

Commitment to safeguarding: The Royal Forest of Dean Orchestra believes that a child, young person or vulnerable adult should never experience abuse of any kind. We recognise that we have a responsibility to promote the welfare of all children, young people and vulnerable adults. We are committed to safeguarding the well-being of all children, young people and vulnerable adults we come into contact with and to protecting them from harm.

About this policy

How the Royal Forest of Dean Orchestra might work with vulnerable people: membership is open to those over 16 years of age. We run regular rehearsals for members and put on concerts for the general public. As such our involvement with vulnerable people might include, but is not limited to:

Named safeguarding person: Beverley Hamilton has responsibility for safeguarding issues. All queries and concerns relating to safeguarding should be referred to Beverley Hamilton in the first instance.

Any projects, events or other activities that will involve vulnerable people must be planned with the involvement of Beverley Hamilton and in line with established procedures and ground rules (see below).

Procedures and ground rules: A further document – ‘Ground rules, ways of working and procedures’ is available and forms part of this policy.

Policy review: This policy will be reviewed and amended (if necessary) on an annual basis by the Committee. It will also be reviewed in response to changes in relevant legislation, good practice, or in response to an identified failing in its effectiveness.


Safeguarding policy – The Royal Forest of Dean Orchestra – Ground rules, ways of working and procedures

This document forms part of the Royal Forest of Dean orchestra’s Safeguarding policy

This document includes:

Recruitment practices around safeguarding

If an existing or potential new member, staff member or volunteer will be working with vulnerable people as part of the Royal Forest of Dean Orchestra’s activities the appropriate level of DBS will be requested before that work is undertaken.

The level of DBS check required will be decided by the committee and in line with DBS rules regarding regulated activity. The results of any check to inform a decision will be used confidentially and in line with the Royal Forest of Dean Orchestra’s equal opportunities policy.

Ground rules and ways for working regarding safeguarding of vulnerable people

When the Royal Forest of Dean Orchestra organises an activity or event where they will be responsible for vulnerable adults they will ensure:


Child to adult ratio table

Childs age Number of adults Number of children
0-2 1 3
2-3 1 4
4-8 1 6
9-12 1 8
12-18 1 10


Working with parents/guardians: If a vulnerable person wishes to take part in the Royal Forest of Dean Orchestra’s activities, written permission (email is fine) should be obtained from parents/guardians where appropriate, and before the activity takes place. Written permission should include: emergency contact details of any relevant pick-up arrangements – including permission for another adult to pick up the vulnerable person after the activity has finished

Procedures for raising safeguarding concerns and incidents of abuse

Procedures for dealing with concerns and incidents of abuse

The Named person (or person reported to in their absence) will first make a decision based on the immediacy of the concern and the following two factors:

  1. If the vulnerable person is in immediate danger or needs emergency medical attention – call the police and/or ambulance service.
  2. If the person at the centre of the allegation is working with vulnerable persons at the current time – remove them, in a sensitive manner, from direct contact with vulnerable people and follow the procedures below.

If none of the above applies the named person will:

Resolution and disciplinary action


If you have any Safeguarding concerns, please contact the Safeguarding Officer, Beverley Hamilton   on


Policy approved by the committee on March 28th 2018

Review date March 2019


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